AAKIO is a digital inventory for professional visual artists. It structures, manages, catalogues and presents artistic works – from individual pieces to entire series and complete oeuvres. AAKIO allows artists to keep track of their work – and make it visible for the future.
AAKIO is entirely web-based and can be used in your browser without any additional installations or plugins. The software is intuitively designed and easy to use, regardless of your technical knowledge. Artists, museums and galleries can record, manage and present their works directly online. Thanks to clear structures and modern user guidance, information can be quickly maintained and accessed at any time – on any device with internet access. The only requirement is a reasonably up-to-date browser and operating system; older versions may have occasional limitations.
With AAKIO, we want to fill an important gap: we make the works of all artists who are part of our platform visible and accessible in the long term. Our goal is to document artistic creation in a sustainable manner and preserve it for the future. Starting in summer 2026, all works published via AAKIO will be accessible online to a wide audience and can be easily searched.
AAKIO offers flexible pricing models that can be adapted to individual needs. The monthly package price for members of professional associations, such as the BBK, and specialist collecting societies, such as VG Bild-Kunst, is €6.99. Membership details must be provided during registration. For non-members, the corresponding package costs €9.99. For small museums, we offer a package for €11.99 for the registration of several artists in one directory, and for galleries for the registration of several catalogues of works in one account. This costs €16.99. Billing is convenient and secure via SEPA direct debit.
Can't find the right package? Contact us: support@aakio.info
AAKIO Demo30 days for free |
AAKIO Artist€ 6,99/Month* |
AAKIO Museum€ 11,99/Month* |
AAKIO Manager€ 16,99/Month* |
AAKIO FlexNothing found? |
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|---|---|---|---|---|---|
Number of artworks |
unlimited |
unlimited |
unlimited |
unlimited |
unlimited |
Number of media per work |
5 |
5 |
5 |
5 |
individuell |
Image/file/video size |
5 / 10 / 100 MB |
5 / 10 / 100 MB |
5 / 10 / 100 MB |
5 / 10 / 100 MB |
5 / 10 / 100 MB |
storage space |
15 GB |
15 GB |
25 GB |
45 GB |
individuell |
Number of editors |
— | 3 |
3 |
3 |
individuell |
E-Mail Support (Mo-Th 9am - 5pm) |
✓ |
✓ |
✓ |
✓ |
✓ |
* Prices are valid for annual payment.
From 15 February, an import function will be available that allows you to conveniently transfer all text components used in AAKIO. We provide a sample Excel document that you can use as a guide when structuring your own file to ensure a smooth and meaningful import. We will publish step-by-step instructions and an accompanying webinar in good time.
All data is automatically backed up daily. These backups rotate over six days. In addition, a snapshot of the entire database is created weekly and archived for eight weeks. Deleted data is retained in the respective user account for 7 days so that accidental deletions can be reversed. The servers are located in Nuremberg and are subject to German data protection standards. Please note: AAKIO is not a vault for original files, but an online catalogue for the professional presentation of approved works by artists (from the middle of next year).
AAKIO will be continuously expanded in the coming months. Among other things, there are plans to enable unregistered users – such as collectors or curators – to access and share individual works. In addition, a public platform is planned for mid-2026, where visitors will be able to browse and research works released for AAKIO. However, this platform will only be implemented once a relevant number of works have been published and numerous users are active on AAKIO. We are also planning to expand the export function so that selected data can be output in printable formats (e.g. for exhibition or insurance lists, etc.).
We will also soon be offering a bookable package that allows multiple catalogues of works to be managed and administered within a single account.
If you wish, please feel free to use our email address feedback@AAKIO.io to share your suggestions or ideas.
AAKIO is a spin-off of CDLX GmbH. We have been working in the fields of fine arts, education and science for many years. With our application portal "applicare", we developed software for the digital processing of tender procedures from 2016 to 2020 – from form management to tendering and judging to digital contract signing. Artists and institutions throughout Germany have been using applicare successfully for years.
Building on this experience, we have developed AAKIO – a new software that is already being used by the Stiftung Kunstfonds and the Kunststiftung des Landes Sachsen-Anhalt.
If you wish to export your data, you can start the process at any time. Within a few hours, you will receive a ZIP archive via download link. This contains CSV files for further processing, all uploaded media, and a simple HTML view of the works. For very extensive catalogues of works, creating the archive may take longer. You can then cancel your account.